Behaviour Rewards and Sanctions Policy

Compiled by Headmaster - Approved by SLT - Governor Approval Date of Publication January 2019 (revised 0819) - Next Review January 2020

Behaviour Rewards and Sanctions Policy (Expand)

Behaviour Rewards and Sanctions Policy


In recognition that good behaviour and discipline are essential to high quality education and effective learning, the purpose of this policy is to outline the School’s approach to promoting positive behaviour. The policy has been reviewed to include advice and statutory guidance as
per the Education Act (2011), the Equality Act (2010), the Education and Inspections Act (2006) and Behaviour and Discipline in Schools (DfE, 2014).
This policy should be read alongside Ditcham Park School’s Rules and our policies on:
• Acceptable Computer Use Policy
• Anti-Bullying Policy
• Exclusions Policy
• Safeguarding Policy
• Complaints Policy
• Smoking, Alcohol and Drug Misuse Policy
• Sex and Relationships Education Policy

Policy Rationale

The aim of this policy is:
• To give individuals a clear sense of right and wrong and to promote good behaviour
• To promote a safe learning environment in a tolerant and nurturing community
• To make pupils aware of their social responsibilities
• To encourage pupils to consider others
• To encourage pupils to be well mannered and courteous
• To praise and reward good behaviour

All members of the School Community including pupils, staff, parents, Governors and visitors should:
• Adhere to the School Rules
• Adhere to the Classroom Code of Conduct
• Adhere to our Acceptable Use Policy for ICT
• Treat one another with dignity and respect at all times
• Try to develop and maintain high standards of behaviour

All members of the School Community including pupils, staff, parents, Governors and visitors should NOT:
• Enter into inappropriate relationships
• Commit such acts against other individuals which are illegal e.g. physical assault
• Undermine, bully or intimidate any other member of the School Community

Safe Behaviour Guidance

There are a range of policies or rules to which all members of the School Community are expected to adhere, for example:
• Read fire notices and to respond to fire emergency alarms
• Register on time and to sign in and out at Reception when leaving the School early
• Report to School Office for medical assessment and first aid treatment if you feel unwell or sustain an injury
• Wear safety belts when travelling to and from School and when on School trips

Our Expectations
• Pupils will try hard in lessons and show respect for members of the School Community
• Pupils will adopt high standards of behaviour in School and outside the School in the local community so they act as positive ambassadors for Ditcham Park School at all times
• Pupils will come to School with the correct equipment and in the correct uniform
• Pupils will celebrate the success of others and encourage each other to achieve high standards of education and behaviour
• Pupils will respond to the support they are offered
• Pupils will follow any sanctions which are issued and work to improve their behaviour to avoid further consequences
• Pupils will demonstrate high standards of behaviour on their way to and from School
• Pupils will take responsibility for their actions

Our Approach

Our approach is to encourage and reward good behaviour and discourage, and if necessary sanction, poor behaviour. We recognise that young children need to learn to behave well and develop their social skills which will require guidance and encouragement.

Personal Qualities

In order for pupils to become responsible members of the School community and to prepare for a successful life beyond School it is important they develop as rounded individuals. Our staff are committed to working with pupils to provide an environment and an ethos which enables pupils to develop a variety of good personal qualities and to understand why they are important. During Tutor and Class Teacher time and in PSHE and subject lessons pupils will be encouraged to develop these qualities. Some of the characteristics and qualities we seek to develop in our pupils are:
Respect, morale courage, generosity, enthusiasm, honesty, self-confidence, resilience, creativity, self-discipline, growth mind-set, tolerance, kindness and empathy.


A range of measures are used to reward good behaviour:
• A quiet word or a public commendation e.g. in Junior or Senior Assembly
• In Juniors a system of House points operates. These are awarded for academic work, effort and good behaviour. The weekly total and cumulative total numbers are announced in assemblies and are displayed on the House notice boards
• Junior School Merit badges. These are awarded for consistent effort, a piece of work that is exceptional or that individual, positive support of the School or class community and to reward group work
• Outstanding Work Award. A pupil who has completed an exemplary piece of work, above and beyond expectations or has achieved something outstanding will have their name placed in the Outstanding Work book. They will also receive a certificate signed
by the Headmaster and Head of Juniors
• Prizes. Prizes in the form of book tokens or cups and trophies are awarded for academic work, music, talent, sport and public speaking. These are given during whole School assemblies or during Founder’s Day at the end of the academic year
• In Juniors and Seniors pupils receive written feedback on their work.
• Merits are awarded in lessons or tutor time for homework and classwork. Bronze, Silver, Gold and Platinum badges are awarded for pupils who are awarded increasing numbers of Merits.
• The Award of ‘Colours’ is made for exceptional contribution to co-curricular activities such as music and sport.
• All awards are mentioned in the weekly newsletter which is sent to all parents
• A Headmaster’s Award is given for a piece of excellent work. A certificate is given to the recipient by the Headmaster in Assembly Tutor Time

Class Teachers (Juniors) and Form Teachers (Seniors) play an important ‘front line’ role in rewarding pupils for good behaviour and picking pupils up for poor behaviour or other infringements of the School Rules such as correct wearing to school uniform. Class Teachers and Form Teachers should comment on behaviour in their written end of term reports.


Assemblies are seen as an important means of creating an ethos of inclusivity, celebration and consistency. Senior pupils will attend two assemblies each week and these will involve almost all senior pupils. Tuesday assemblies are linked to weekly PSHE topics and the celebration of success. Friday assemblies may be run by a tutor group and is likely to be linked to House activities. Junior assemblies take place three times a week. During the Autumn and Spring Terms parents are invited to join relevant year groups as they celebrate their achievements.

Sanctions and consequences

Inevitably pupils do not always meet our standards and expectations of good behaviour. When this occurs the School will take action. Our aim is for pupils to take responsibility for their own behaviour and to achieve self-discipline by discussing any behaviour problem with an
appropriate member of staff. This might be their Class Teacher (Juniors) or Form Tutor (Seniors) or a particular subject teacher or a member of the School’s Leadership Team. When necessary parents will be consulted and if appropriate the School’s sanction system will be
implemented. There is a clearly defined process for issuing sanctions in School. Where possible students are issued with a warning to enable them to rectify their behaviour though there are times when the nature of the behaviour does not warrant a warning as it is so serious. The School uses a wide range of strategies and sanctions for poor behaviour which are outlined in more detail below. At no time does Ditcham Park School use any form of corporal punishment.

Junior School Sanctions are:
Behaviour Sanctions Detention
Minus Marks
To be put ‘On Report’
Internal exclusion

Senior School Sanctions are:
Detention : Subject/HOD/ Form Tutor
SLT Detention and letter home
To be put ‘On Report’
Internal exclusion


Behaviour Sanctions

Behaviour Sanctions are issued initially by the Class Teacher or a member of staff on duty. This often involves giving the offending pupil a “cooling off” period where they might be set aside from the group to calm down and think about their actions. A more serious sanction is
`Minus Marks` which are given for unacceptable behaviour or repeated misdemeanours. These are taken very seriously by the children as they count not only against them, but against their house.

On Report

On rare occasions a Junior School pupil might be placed ‘On Report’ where there are genuine concerns about their work or behaviour. Should this happen, following a consultation with the Head of Juniors and the individual’s parents, they will be monitored more closely by their Class
Teacher on a lesson-by-lesson basis. This will be followed by a written comment at the end of each day.


Sanctions are used for dealing with poor behaviour or attitude. In this respect it should be noted that there is no physical punishment in the School. Minor misdemeanours are dealt with on the spot by the Form Tutor, the subject teacher, or any member of staff observing the errant behaviour. Punishments are correspondingly mild and the emphasis is on the pupil understanding his/her misbehaviour and the way it can be
prevented from happening again.

Subject Grades

The marks for effort and achievement issued by subject teachers are issued each half-term and are analysed by the School Data coordinator and the Head of Seniors. Pupils receiving consistently excellent effort and attitude grades are rewarded with a letter from the
Headmaster which goes home to parents. Pupils who receive a number of effort and attitude grades that suggest a concern will be subject to an intervention determined by the individual circumstances and needs. These may include any combination of the following:
• Letter/phone call home to parents from Form Tutor or Head of Senior
• Form Tutor monitoring
• Formal meeting with pupil to set targets
• Subject Report
• Full Report
• Mentoring


The school will confiscate (temporarily remove) any electronic items being used inappropriately on the premises such as mobile phones. Pupils are allowed to bring these to school on the understanding that they remain switched off and are not used, except in accordance with the school rules. Pupils wearing any accessories or jewellery which do not follow the school uniform policy can expect to have these items confiscated. Any confiscated item will be logged and available for collection at the end of the school week. For repeated offences of this nature parents may be asked to collect confiscated items. Where items are not collected the school will dispose of them at the end of every term.

Right to Search

These procedures are informed by the DFE document, Searching, screening and confiscation advice for Headteachers, school staff and Governing Bodies January 2018
Searching with consent:

• School staff can search pupils with their consent for any item.
Also note:
• The School is not required to have formal written consent from the pupil for this sort of search
– it is enough for the teacher to ask the pupil to turn out his or her pockets or if the teacher
can look in the pupil’s bag or locker and for the pupil to agree. If a member of staff suspects a pupil has a banned item in his/her possession, they can instruct the pupil to turn out his or her pockets or bag and if the pupil refuses, the teacher can apply an appropriate punishment as set out in the school’s behaviour policy.
• A pupil refusing to co-operate with such a search raises the same kind of issues as where a pupil refuses to stay in a detention or refuses to stop any other unacceptable behaviour when instructed by a member of staff – in such circumstances, the school will apply an appropriate
disciplinary penalty.

Searching without consent:

The school is entitled to search, without consent, for:
• Knives or weapons, alcohol, illegal drugs and stolen items; and
• Tobacco and cigarette papers, fireworks and pornographic images; and
• Any article that the member of staff reasonably suspects has been, or is likely to be, used to commit an offence, or to cause personal injury, or damage to property; and
• Any item banned by the school rules which has been identified in the rules as an item which may be searched for. The search can be carried out by the Headmaster or a member of school staff and authorised by the Headmaster. The search must be carried out by a member of staff who is the same sex as the pupil being searched; and there must be a witness (also a staff member) and, if possible, they should be
the same sex as the pupil being searched.
• There is a limited exception to this rule. Staff can carry out a search of a pupil of the opposite sex and / or without a witness present, but only where there is reasonable belief that there is a risk that serious harm will be caused to a person if the search is not conducted immediately
and where it is not reasonably practicable to summon another member of staff. Searches can be conducted if there are reasonable grounds for suspecting that a pupil is in possession of a prohibited item.

Electronic Devices

Where the person conducting the search finds an electronic device that is prohibited by the school rules or that they reasonably suspect has been, or is likely to be, used to commit an offence or cause personal injury or damage to property, they may examine any data or files
on the device where there is a good reason to do so. They may also delete data or files if they think there is a good reason to do so, unless they are going to give the device to the police. This power applies to all schools and there is no need to have parental consent to search through a young person’s mobile phone if it has been seized in a lawful ‘without consent’ search and is prohibited by the school rules or is reasonably suspected of being, or being likely to be, used to commit an offence or cause personal injury or damage to property.


Subject Detention

Class Teachers (Juniors) and Subject staff in Seniors may issue their own informal and unlogged break and lunchtime detentions to resolve issues with homework, attitude or behaviour. During detentions pupils are set relevant academic work or given the opportunity to reflect on an aspect of their behaviour. Detention is a supervised activity which takes place for 30/35 minutes during one lunch hour
a week. A recorded lunchtime detention is a sanction available to Staff in Seniors responding to more persistent behavioural issues. Senior Leadership Detention

Pupils may receive a Head of Seniors’ Detention for the following reasons:
• Failure to attend a departmental detention
• Persistent failure to hand in homework on time and at the appropriate standard following departmental intervention
• Persistent failure to meet classroom expectations following departmental intervention
• Inappropriate behaviour outside lessons
• Isolated incidents of serious misbehaviour

Names of pupils receiving a SLT detention are recorded by the Head of Seniors. The parents of all pupils placed in this detention will receive a letter detailing the reasons for the detention. Should this pattern of detentions continue, it will lead to the parents being called in to discuss
the issues arising with the Head of Seniors and/or Headmaster.


Following a range of other sanctions, a pupil can be put ‘On Report’ after discussion at SLT level involving the Headmaster or Head of Seniors. This procedure is normally used for more persistent behavioural or work related problems and is regarded as a serious sanction. In each
case the parents or guardians of the pupil are notified by letter and are advised of the area in which an improvement is expected. The particular report used with the pupil will be dependent on the needs of the pupils. Reports are seen as a way of supporting individual pupils rather than as a means of punishment.

Subject Report

Pupils can be put on ‘Subject Report’ by their teacher if the member of staff feels that they are consistently underachieving or causing low level disruption in a subject. This report card is regarded as a minor sanction and can be issued by teacher request. Its primary use is as a
monitoring device over a two week period and it is managed by the issuing HOD Department concerned.

Homework Report

For Homework Report, the pupil will record the homework set in a subject and then ask the Teacher to initial this entry. When homework is given in, this is also recorded and the quality of work produced can be indicated by a number A-E (the letter A being excellent and E unacceptable).

Full Report

For the monitoring of behaviour and attitude. Pupils are placed ‘On Report’ following a formal meeting with the Head of Seniors. When a pupil is placed on ‘Full Report’ the report card should be given to the subject teacher at the start of every taught lesson. At the end of each lesson, the report card will be signed by the teacher and a number recorded by the member of staff with regard to the quality of behaviour and working attitude in that lesson. Again, the letters involved are A-E with a letter A being excellent, and a E being poor or unacceptable. Space is provided on the reverse of the report cards for written comments to be made. Pupils put `On Report` have to report to the Head of Seniors at three specified lunchtimes during the week when a brief review of progress and targets will be made. They should also show the report to their Form Teacher who will sign it at the beginning of the week and briefly check it on a daily basis and make a written comment if they feel this is appropriate. At the end of the week, the pupil will take the report home to their parents and ask them to sign it confirming that they have seen it.

At the end of the week, the pupil will show the report to the Head of Seniors who, when necessary, will liaise with the rest of the SLT to decide if the pupil stays On Report for a further period of time. Should good progress not be swiftly seen, parents will be invited in for a meeting to discuss further strategies.

Targeted Report/Self-assessment Report

These may be used with pupils where it is felt that a focus on key targets will provide the most appropriate support.
Individual Behaviour Plan (IBP)
These may be used in more serious cases where previous intervention strategies have failed. They are drawn up by the Head of Seniors following consultation with subject teachers, parents and the pupil. Again, this is designed as a support for the pupil rather than a sanction.

Internal Suspension

In special circumstances, following a particular incident, or where a range of sanctions has proved to be less than effective, a pupil can be ‘internally suspended’ for up to a maximum of 2 days. For this sanction they will be separated from their teaching group and be expected to
produce their set subject work in isolation, closely monitored by a member of the teaching staff. As a part of this punishment they will also have their morning break at a different time to the rest of the school. Parents will be informed by a member of SLT of the decision to
internally suspend a pupil and would be expected to meet with the Headmaster once the suspension had been served. A decision to internally suspend a pupil would require the authorisation of the Headmaster.

External Suspension (fixed term exclusion)

An external suspension or fixed term exclusion is given for a serious breach of the School Rules such as stealing or being violent or following a particularly unacceptable incident or where a range of sanctions has proved to be less than effective. A pupil is usually ‘externally suspended’ for between one and three days. This is regarded as a most serious disciplinary sanction and the protocol followed is the same as detailed in the School’s Exclusions Policy. A decision to externally suspend a pupil would require the authorisation of the Headmaster.

Permanent Exclusion

A pupil may be permanently excluded from School in the event of a serious breach of the School Rules such as using or supplying drugs or persistent poor behaviour. The Headmaster will see the pupil and his/her parents.

Compiled by: Headmaster Date: January 2019 (revised August 2019)
Approved by: SLT Review Date: January 2020

Download Policy (PDF)

Contact Details & Useful Links